Losing a loved one can be devastating—this post is intended to give basic guidance about what to do if someone dies.
Different circumstances:
Nature and place of death: |
Deceased's body |
Post mortem |
Death Notice1. |
In hospital |
Natural causes |
To arrange with funeral director for collection |
No need |
The doctor issues |
Unnatural |
Must be transferred to a state mortuary |
Compulsory autopsy |
State mortuary issues |
At home
(or at a Home for the Elderly or Nursing) |
Natural causes |
Contact the doctor first—if seen deceased within 24 hours/reasonable time and is assured of cause of death & if doctor is willing to issue? |
May arrange collection with funeral director |
No need, but2. |
The doctor issues |
If the doctor is unwilling to sign the death notice: |
Funeral service arrange private autopsy |
Ascertain the cause of death |
Pathologist issues |
2. If the body is to be cremated, a second doctor must examine to confirm that there is no reason why the body cannot be cremated. |
Unnatural |
SA Police Services must informed: |
SAPS will move to state mortuary |
Compulsory autopsy |
State mortuary issues |
In a vehicle accident or by suicide or murder |
Unnatural death |
SA Police Services take custody |
Compulsory autopsy |
State mortuary issues |
- The Death Notice referred to here is the 'Notification of Death' (cause of death) form, also known in South Africa as a BI-1663 Medical Certificate, which is needed to obtain a death certificate. The Births and Deaths Registration Act of 1992 requires every death must be reported to the Department of Home Affairs. The death certificate is vital in order to administer a deceased estate— every instruction given and transaction done on behalf of the deceased, e.g. closing accounts, etc, will need to be accompanied by a original or certified copy of the death certificate. Several originally printed copies of the death certificate can be obtained from Home Affairs at a fee each, or several photo copies can be made of the death certificate and certified as true copies at any SA Police Services station.
In all the cases listed above the body of the deceased must be identified by a relative or friend— anyone who knew the deceased—before the death notice can be issued. The identifier must take both own and the deceased's identity books (or passports) to the mortuary when identifying. The mortuary/body number needs to be obtained from the mortuary staff.
What if the deceased had been an organ donor?
It should not delay funeral plans, as organs need to be removed as soon as possible after brain death to ensure a successful transplantation. Support systems are maintained until organs have been removed. The Organ Donor Foundation must be contacted as soon as possible: Toll Free on 0800 22 66 11
Funeral arrangements:
A funeral is customary, but not an obligation. Sometimes a public memorial service is held in addition to a personal funeral or in the event of a cremation. A cremation service is often less expensive than burial, primarily due to the cost of the burial site
The first step in organising a funeral is to choose an undertaker/funeral home that you feel comfortable with, one who is reliable and gives you confidence in their ability that would guide you with regard to all of the important decisions.
Most funeral parlours require payment upfront. If the deceased had a funeral policy, the policy is to be handed over to the funeral director for verification. Payment of funeral expenses can be claimed from the estate of the deceased.
The immediate financial needs of the dependants:
Advise the person/s with signing powers of the deceased bank account/s to withdraw sufficient cash prior to announcing the deceased's death and closure of the account—this is especially important in the event of a joint account, the remaining partner must open her/his own account and transfer sufficient funds.
Initiate the application processes for all life policies payable to beneficiaries, especially if it is people that were dependant on the deceased, because such finances are required to tide the individual/s over until the estate is wrapped up.
Do keep in mind that spouses or life partners can claim UIF benefits when a worker dies. Dependants must claim within 6 months of the worker’s death. Dependent children can claim only if there is no spouse or life partner; or if the spouse or life partner does not claim within 6 months of the worker’s death. Download Form UI2.5 - Application for dependant2019s benefits by surviving spouse or life partner
Report the individual's death and initiate the administration of the estate:
In my experience, this is the hardest and most challenging aspect of another's death. Winding up an estate comprise four stages, namely:
Stage 1—Establish who, preparation of all the relevant documentation and appointment of the Executor
- Deceased's Death Certificate
- Identity Document of deceased
- Marriage Certificate (if applicable) / Divorce Order
- Surviving spouse's Identity Document & Antenuptial Contract (if applicable)
- Names of deceased's parents
- Names and addresses of beneficiaries
- Name of predeceased spouse or divorced spouse - date and place of death and Master's reference number
Assets
- Deed of Transfer / Mortgage Bond
- Registration papers for motor vehicle/s
- Firearm Licences
- Share & Investment Certificates
- Bank account details and the name of the branch
- Name of Brokers / Insurance policy documents Short term insurance policy document
- Employer's name
- Pension/Provident Fund
- Particulars of Business interests
- Inter Vivos Trusts / Loan Account / Letters of Authority
- Details of foreign assets
- Usufructuary or fiduciary interests
Liabilities
- Bond Account details
- Hire purchase agreements
- Funeral Expenses / Funeral Cover
- List of outstanding Accounts
General
- Pension details
- Medical Aid details / address
- SARS Income Tax/Vat reference number
- Name of Accountants
- Deeds / Security Box held with Banking Institution
Stage 2—Collection of assets and payments of debts
Stage 3—Liquidation and distribution account
Stage 4—Final distribution and closure
Procedures and information relevant to other countries:
United Kingdom
Australia—a handy booklet by Kristine A Rodgers
United States of America
Northern Ireland
Revised 25 May 2010